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County Commission Minutes of Special Meeting on August 4, 2015

August 7, 2015

BOARD OF COUNTY COMMISSIONERS

 

MADISON COUNTY, FLORIDA

 

COURTHOUSE ANNEX

 

MINUTES OF THE SPECIAL MEETING

 

TUESDAY, AUGUST 4, 2014

 

6:00 P.M.

 

           The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie L. Moore (District 3), and Alfred Martin (District 4).  Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Finance Director Lessia Gray and Assistant Finance Director Kaytrena Joseph.  Commissioner Davis was out of town and unable to attend. 

 

            The Chairman, Honorable Ronnie L. Moore, called the meeting to order and explained the purpose of the Special Meeting as advertised was to (1) Continue preparation of the 2015-2016 Fiscal Year Budget; (2) Decision of Tentative Millage and Date, Time, Place of Tentative Budget Hearing.

 

            The Clerk presented a paper entitled 2015-2016 FISCAL YEAR BUDGET RECAP dated August 4, 2015 based upon current millage rate of 10.00; Health Insurance @ 10.5% increase; Florida Retirement contribution rate change effective 7/1/2015; and 0% Cost of Living Adjustment.  He reviewed the following latest fund balances: General Fund +$4,731,035; County Transportation Trust Fund +$70,519; Fine & Forfeiture -$4,867,665; Solid Waste +$6,871; Recycling $0 (balanced); EMS +$1,683; Landfill Closure $0 (balanced with proceeds from Local Option Gas Tax in the amount of $120,000 and $60,000 from Solid Waste); Fire Services $0 (balanced).  Mr. Sanders reported the net balance for the General Fund, which included the General Fund and Fine & Forfeiture, is now a negative $136,630, down from an initial negative net balance of $234,563.

 

            The Clerk referred to another paper entitled General Fund-010 and Sheriff-030 FY 2016 Proposed Budget Changes that resulted in said negative balance now at $136,630.  He reported changes in revenue in the amount of $17,790 and itemized changes in expenditures that amount to $80,143, the most significant being the transfer of $60,000 from Solid Waste rather than from General.  Mr. Sanders explained the change was proposed after meeting with Mr. Cherry and Solid Waste/Recycling Coordinator Jerome Wyche.  Mr. Cherry reported the Department of Environmental Protection (DEP) is going to make whole the recycling grant previously thought to be cut approximately $50,000.        

 

            The Clerk also referred to a paper entitled Madison BOCC Operating Millage Rate Comparison for Fiscal Year 2015-2016.  He reported the Property Appraiser’s estimated Fiscal Year Taxable Value is $633,166,530 and based upon the current Millage Rate of 10.00, ad valorem proceeds would increase $82,327.  He also stated all revenue projections used thus far in the budget process are based upon the current 10 mills. 

 

            The Clerk referred to the next agenda item, a decision by the Board to set a Tentative Millage Rate, and date, time, and place of the Tentative Budget hearing.  He explained these actions must be done within 35 days of certification of taxable value by the Property Appraiser, which occurred on July 1, 2015 (TRIM Day 1).  Mr. Sanders recommended the Millage Rate of 10.00, which the Board may reduce up to the Final Budget Hearing scheduled for September 21, 2015.  A motion was made by Commissioner Hamrick and seconded by Commissioner Vickers to approve a Tentative Millage Rate of 10.00.  Motion carried 4-0.

 

            Mr. Sanders reported the First Public Hearing for Tentative Millage and Budget is scheduled for September 9th based upon the Board’s Budget Preparation Schedule.  Upon a motion by Commissioner Vickers, seconded by Commissioner Hamrick, the Board voted unanimously (4-0) to set the date, time and place for the Tentative Budget Hearing for September 9, 2015 at 5:30 PM in the Board Room of the Madison County Courthouse Annex.

 

Based upon a previous request by the Board, the Clerk presented a paper entitled Budget Analysis FY 2015/2016 which listed the proposed budgets of each Constitutional Office and Board Department along with a corresponding proportionate reduction to balance the budget, which is currently a negative $136,630 for the General Fund.  Also listed was a corresponding 3% Cost of Living Adjustment with reduction to balance for each Constitutional Office and Department.  The Clerk was asked to convey these proposed reductions to the Constitutional Officers for their review..

 

            There being no further business to come before the Board, the Chair adjourned the meeting at 6:30 P.M.

 

 

 

 

Board of County Commissioners

                                                                        Madison County, Florida

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