BOARD OF COUNTY COMMISSIONERS
MADISON COUNTY, FLORIDA
MINUTES OF THE REGULAR MEETING
WEDNESDAY, MAY 13, 2015
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Alfred Martin (District 4), and Rick Davis (District 5). Also present were Assistant County Coordinator Sherilyn Pickels, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson. Chair and District 3 Commissioner Ronnie Moore was not in attendance.
The Vice-Chair, Honorable Rick Davis, called the meeting to order and called the roll.
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the agenda as presented.
Under Petitions from the Public, Rev. Gary Abbott, Pastor of Corinth Baptist Church in Hamilton County, asked the Board for permission to install donation/recycle bins at each of the county-operated disposal sites. His church started a not-for-profit thrift store to help fund their school and clothes, shoes and other miscellaneous items collected from these bins would increase that funding. Solid Waste and Recycling Coordinator Jerome Wyche stated that he was in agreement with this plan and recommended approval as this would decrease the amount of unnecessary material in the landfill. After discussion, it was agreed by consensus for County Attorney Reeves and Mr. Wyche to prepare a simple agreement for the Board to consider at the next meeting.
Also under Petitions from the Public, Mr. Shane Clark with Recyclable Textile Management (RTM) presented information to the Board regarding his company’s SMART (Secondary Materials And Recycled Textiles) program. His company is a for-profit company and has placed some green collection bins at some local businesses to collect clothes and shoes. He presented a handout showing how recycling clothing can greatly reduce greenhouse gasses. He also provided a sample ordinance for the County to use if the Board wishes to adopt one in the future controlling recycling collection bins.
The minutes of the Regular Meeting held on April 22, 2015 and minutes of the Special Meeting held on April 30, 2015 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (4-0) to approve said minutes as presented.
Madison County Sheriff Ben Stewart reminded the Board that the week of May 11-15, 2015 was Law Enforcement Memorial Week and asked the Board and others in attendance to recognize and thank all Law Enforcement personnel for their devoted service to the people of Madison County.
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the
Board voted unanimously (4-0) to approve the Consent Agenda (1. Approval of Contract between Madison County and Apalachee Center, Inc. for Outpatient Services; 2. Letter of Support for North Florida Medical Centers, Inc. Grant Application for Renovations; 3. Approval of Emergency Medical Services Request for Accounts Receivable Write-Offs; 4. Approval of Sheriff’s Department Confiscated Currency Expenditure in the amount of $200.00; 5. Approval of Sheriff’s Department Confiscated Currency Expenditure in the amount of $2,425.00; 6. Approval of Sheriff’s Department Confiscated Currency Expenditure in the amount of $3,373.47; 7. Budget Amendment Request for EMS and Small County Surtax to budget for additional eligible tax funds to EMS; 8. Budget Amendment Request for Capital Projects to amend to correct Revenue and Expenditures; 9. Budget Amendment Request for Fiscally Constrained to amend for Additional Expenditures; 10. Budget Amendment Request for BOCC to amend for Additional Grant Funds; 11. Resolution 2015-05-13 authorizing the Chairman to Execute a Transportation Regional Incentive Program Agreement with the Florida Department of Transportation; and 12. Approval of Revised Transportation Regional Incentive Program Agreement with the Florida Department of Transportation for the Widening and Resurfacing of Harvey Greene Drive.
Under Public Works, Mr. Brett Lameier did not appear regarding SW Delray Avenue and SW Dupont Street so this matter was not addressed.
Under Public Works, County Road and Bridge Coordinator Lonnie Thigpen presented a request for fill dirt on SW Alaska Way to fill in wet spots on that road. After discussion, a motion was made by Commissioner Hamrick and seconded by Commissioner Vickers to allow the Road Department to grant this request. The motion carried 4-0.
Mr. Thigpen also updated the Board on several paving projects in the County, i.e. Cattail Drive, Whippoorwill, Oak Hill, Wonderwood, Morris Steen and Yellow Pine.
Under New Business, County Grants Coordinator Jim Parrish asked the Board to approve an Interlocal Agreement between Madison County and the Town of Greenville for construction of Greenville Wastewater Plant improvements in conjunction with the Florida Small Cities Community Development Block Grant Program. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that this Interlocal Agreement be approved. The motion carried 4-0.
Mr. George Blevins of the Sirmans Volunteer Fire Department gave a PowerPoint presentation regarding the need for and cost of construction for a new fire station in Sirmans. According to Mr. Blevins, the current structure extends past the property line by approximately four feet. The cost of construction of the new building including relocating fully on County property and removing existing trees would be $105,150.00. To harden the inside of the building so that it could be used for a shelter in the event of a storm would cost an additional $20,000. To install bathroom facilities would cost another $20,000. Mr. Blevins stated that at the end of this fiscal year, the fire department would have approximately $80,000 that it could contribute to this construction and would like the County to contribute the balance needed to complete the project. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that the County Manager and Clerk bid out the first portion of the construction not including hardening of the building or the bathroom facilities. The motion carried 4-0.
After discussion regarding the transfer of SE Farm Road property from Suwannee River Water Management District to Madison County, County Attorney George T. Reeves asked that this item be re-agendaed to the next meeting so maps and other information could be provided to the Board.
Emergency Management Director Tom Cisco advised the Board that updates were needed to the County’s Local Mitigation Strategy (LMS) and only one bid was received for this service by Blue Skies Professional Services, LLC. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the bid be accepted and to allow Blue Skies Professional Services, LLC to revise the LMS. The motion carried 4-0.
Assistant County Manager Sherilyn Pickels presented the Scope of Work for the Madison Soil and Water Conservation District Conservation Technician Best Management Practices Implementation Assistance for the Board’s approval. After review and discussion, a motion was made by Commissioner Martin and seconded by Commissioner Hamrick that this Scope of Work be approved. The motion carried 4-0.
Commissioner Martin reminded the Board of the 20th of May Celebration scheduled for May 16, 2015.
There being no further business, the Chairman adjourned the meeting at 10:40 A.M.
Board of County Commissioners
Madison County, Florida
Rick Davis, Vice-Chair