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County Commission Minutes of Special Meeting

July 16, 2014










MONDAY, JULY 14, 2014


5:30 P.M.


The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Clyde Alexander (District 4), and Rick Davis (District 5).  Also present were County Coordinator Allen Cherry and County Clerk Tim Sanders.  District 3 Commissioner Ronnie Moore was unable to attend due a scheduling conflict. 


            The Chairman, Honorable Justin Hamrick, called the meeting to order and explained the purpose of the Special Meeting was to re-consider an award of Balboa Drive paving bid.


            Mr. Cherry explained at the last Regular Meeting on July 9th  the Board awarded Dixie Paving & Grading the bid for paving Balboa Drive based upon a total low bid amount of $834,983.05.  At that time the County Engineer explained said bid amount was a recalculated total based upon an addition of each unit price and was less than the total amount submitted by Dixie Paving & Grading in their bid. 


            Mr. Cherry reported Dixie Paving & Grading will honor the original total bid in the amount of $862,342.12 that was submitted in response to a request for bids, which is still by far the low bid.  He also reported the County Attorney advised the Board may reconsider the bid based upon said information.  A motion was made by Commissioner Davis and seconded by Commissioner Vickers to approve Dixie Paving & Grading’s original total bid in the amount of $862,342.12, which is still the low bid, for said paving project.  Motion carried 4-0.


            There being no further business to come before the Board, the Chair adjourned the meeting at 5:40 P.M.


Board of County Commissioners

                                                                        Madison County, Florida



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