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County Commission Minutes February 10,2016






9:00 A.M.

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Rick Davis (District 5). Also present were County Attorney George T. Reeves, County Coordinator Allen Cherry, Assistant County Coordinator Sherilyn Pickels, and County Clerk Tim Sanders.

The Chairman, Honorable Rick Davis, called the meeting to order and called the Roll.

Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of the Chairman, move Consent Agenda item number 7. (Resolution 2016-02-10; Honoring and Recognizing Sheriff Joe C. Peavy and requesting the Florida Legislature designate State Road 53 North the Sheriff Joe C. Peavy Highway) to New Business item number 4.

The minutes of the Regular Meeting held on January 27, 2016 and the minutes of the Special Meeting held on January 29, 2016 were presented for review. Upon a motion by Commissioner Moore, seconded by Commissioner Hamrick, the Board voted unanimously (5-0) to approve said minutes as presented.

Supervisor of Elections Tommy Hardee gave the Board an update on upcoming 2016 elections, beginning with the Presidential Primary, Town of Greenville and City of Madison elections, and the First Primary and General Elections. Mr. Hardee also reported his office was one of sixteen counties in the state that received a grant that enables military personnel to vote overseas called DemocracyLive, and also one of six counties that received a grant for a pilot study to test a new ballot on demand system.

Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said amended Consent Agenda (1. Resolution 2016-02-10A; Supporting efforts to restore Amtrak Service; 2. Approval for street light on SE Deadwilder Ave.; 3. Approval of Federally Funded Subaward and Grant Agreement for Emergency Management; 4. Approval of Emergency Medical Services request for Accounts Receivable Write-offs; 5. Board concurrence for Jennifer Johnson to be the new Administrator of the Madison/Jefferson County Health Departments; 6. Appointment of Benjamin Grass and Dennis Pitts to the Competency Board).

Under New Business, Chairman Davis directed the Board’s attention to said RESOLUTION NO. 2016-02-10 (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, HONORING AND RECOGNIZING SHERIFF JOE C. PEAVY AND REQUESTING THE FLORIDA LEGISLATURE DESIGNATE STATE ROAD 53 NORTH THE SHERIFF JOE C. PEAVY HIGHWAY. At the request of the Chair, the Clerk read the proposed Resolution for the record. A motion was made by Commissioner Martin and seconded by Commissioner Vickers for the Board to approve said Resolution. Motion carried unanimously (5-0).

Mosquito/Animal Control Director Jamie Willoughby presented a very timely power point presentation regarding the Mosquito Control Program in Madison County. The presentation included information on the local program budget, the Zika Virus, Guillain-Barre Syndrome, Zika Virus and Microcephaly, and Zika Virus Prevalence-Prevention-Challenges and Plan of Action. In conclusion Mr. Willoughby thanked the Board for its support of the Mosquito Control program in Madison County. Because of the Board’s support, he stated Madison County was better prepared than other counties.

New Madison County Health Department Administrator Jennifer Johnson reported all health care providers are required to report all Zika Virus cases to the State Health Office and also, the Federal government has provided Florida with 1400 additional tests as requested by the Governor.

Discussion followed on Mr. Cherry’s announced plans to retire on July 29th of this year and the Board’s direction for hiring his replacement. Commissioner Vickers suggested the Board advertise to the public and consider all applications for the County Coordinator position and hopefully get the most qualified person. The County Attorney advised the manner in which the Board fills the position is a Board policy decision. He stated in the past the Board has filled the position in different ways, such as it being filled within a pool of County employees and it being filled with broad advertisement. Commissioner Martin suggested first advertising the position in-house and then advertise to the public if a good replacement is not found within a pool of County employees interested in the job.

At the request of the Chairman, Mr. Cherry and Mrs. Pickels described the current policy of filling Board positions which involves advertising both within County government and out through Career Source. The Chairman recommended following current policy and utilizing Career Source to collect and forward to the Board all applications for shortlisting, which would be fair and open and give everyone an opportunity to get the job.

Discussion followed on a deadline for applications, approval of position advertisement, and a suggestion by Mr. Cherry that all communications regarding the County Coordinator position be directed other than through his office. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick to open the advertisement to the public for the County Coordinator position through Career Source with all applications forwarded to the Board for shortlisting. Motion carried unanimously (5-0). The Board by consensus agreed that all communications regarding the position would go through the Clerk with Career Source, and at the next Regular Meeting the Board would approve said position advertisement, using the current position description as a guide, with an application deadline of March 31st.

Mr. Cherry reported that Mr. Steve Minnis of the Suwannee River Water Management District asked for Board to approve Letters of Support to Senator Tom Lee and Representative Richard Corcoran regarding Governor Scott’s budget recommendations to protect Florida’s springs and ensuring Florida has adequate supply of clean water. Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve said Letters of Support from the Board signed by Chairman Davis.

Commissioner Moore reported ARC/Madison-Jefferson received a grant for a community service workday on February 15th at the Madison Recreation Center and will do so in honor of Rev. Dr. Martin Luther King.

Road and Bridge Coordinator Lonnie Thigpen updated the Board on the SW Wonderwood Street paving project by reporting the contractor is still performing a final grade of the limerock base with paving scheduled to begin in March. Mr. Cherry suggested that he, Commissioner Martin, Mr. Thigpen, and County Engineer Bill Steves contact the owner of the paving company to express concerns about finishing the project.

Mr. Thigpen also reported several roads near the Withlacoochee and Suwannee Rivers were experiencing threat of flooding. He also gave the Board an update on filling the sinkhole that involves NE Celosia Drive. Once filled in, he said the sinkhole cover will be monitored for 5 or 6 months before paving the damaged driving surface and right-of-way.

Mr. Steves reported the Florida Department of Transportation (FDOT) has notified the County to move forward with the Honey Lake Road paving and resurfacing project.

Chairman Davis reported that he would be out of town on February 19th and 20th and asked the Vice-Chair if he would fill in for him. He also reminded everyone about the C.L.O.T (Community Law Orientation Training) meeting to be held February 20th at the Court House at 10:00 A.M.

Mr. Cherry suggested having another workshop at the Cherry Lake 4-H Camp to review a study of the lake performed by the Florida Department of Environmental Protection (FDEP), which was in response to concerns about the well being of the lake expressed at a similar workshop in 2014. Other parties invited to attend would be Florida Fish and Game and the Suwannee River Water Management District. The Board by consensus agreed to have said workshop in March beginning at 5:30 P.M. and also, to have the elevation determined by a surveyor at the test site in the lake run-off ditch.

There being no further business to come before the Board, the Chair adjourned the meeting at 10:10 A.M.

Board of County Commissioners

Madison County, Florida

By: ____________________________

Rick Davis, Chairman



Tim Sanders, Clerk to the Board of

County Commissioners