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County Commission Minutes of July 8, 2015


BOARD OF COUNTY COMMISSIONERS

MADISON COUNTY, FLORIDA

COURTHOUSE ANNEX

MINUTES OF THE REGULAR MEETING

WEDNESDAY, JULY 8, 2015

9:00 A.M.

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Wayne Vickers (District 2), Alfred Martin (District 4), and Rick Davis (District 5). Also present were Assistant County Coordinator Sherilyn Pickels, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson. District 1 Commissioner Justin Hamrick and District 3 Commissioner Ronnie Moore were unable to be in attendance.

The Vice-Chair, Honorable Rick Davis, called the meeting to order and called the roll.

Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (3-0) to approve the agenda as amended: at the request of Mrs. Pickels, add to Public Works Department item No. 1. Approval of Agreement and Resolution Resurfacing County Road 53 South from Midway Estates Street to Lafayette County Line; and at the request of Mrs. Pickels, add to New Business No. 7. Presentation by Florida Department of Transportation personnel regarding resurfacing of US 90 from the end of the four-lane in Madison to the Suwannee County Line.

The minutes of the Regular Meeting held on June 24, 2015 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (3-0) to approve said minutes as presented.

Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the

Board voted unanimously (3-0) to approve the Consent Agenda (1. Budget Amendment Request for Sheriff’s Office for Employee Leave Payouts and 2. Budget Amendment Request for BOCC to Amend for Revenue and Expenditure Changes.)

Under New Business, Vice-Chair Davis recognized Rebecca White, Public Relations Representative with Atkins Global, Joe Lovelace, Project Manager with Florida Department of Transportation (FDOT) and Zack Carnaham, Project Manager with Reynolds, Smith & Hills. These persons updated the Board on FDOT plans to resurface US 90 from the end of the four-lane in Madison to the Suwannee County line.

Under Public Works, Mrs. Pickels presented a Florida Department of Transportation Small County Road Assistance Program (SCRAP) Agreement and Resolution for the Board’s approval. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Martin that the Agreement be approved. The motion carried 3-0. A motion was also made by Commissioner Martin and seconded by Commissioner Vickers that Resolution 2015-07-08 (RESOLUTION AUTHORIZING THE CHAIRMAN OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS TO EXECUTE THE AGREEMENT OF THE SMALL COUNTY ROAD ASSISTANCE PROGRAM WITH THE FLORIDA DEPARTMENT OF TRANSPORTION KNOWN AS FINANCIAL PROJECT #432603-1-54-01) be approved. This motion also carried 3-0.

Under New Business, County Attorney Reeves presented a proposed Ordinance (AN ORDINANCE ENACTED PURSUANT TO SECTION 125.35(3), FLORIDA STATUTES, AND THE COUNTY’S HOME RULE POWERS PROVIDING AN ALTERNATIVE AND SUPPLEMENTAL METHOD FOR SELLING AND CONVEYING REAL AND/OR PERSONAL PROPERTY AND LEASING REAL PROPERTY OWNED BY THE COUNTY; PRESCRIBING DISPOSITION STANDARDS AND PROCEDURES TO BE USED THEREFORE; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES AND SPECIFICALLY ORDINANCE NO. 2008-177; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE). In prior meetings, discussion was held regarding auctioning county property on the steps of the Courthouse as done with foreclosures and tax deeds. In order for the County to do this, changes need to be made to the Ordinance. After discussion, the Board by consensus agreed that the proposed ordinance be advertised for consideration at a future meeting.

Assistant County Coordinator Sherilyn Pickels presented a Contract Extention for Reynolds, Smith and Hills for Madison County Landfill Third Party Technical Review and Consulting for no more than $15,000. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Martin that this Contract Extention be granted. The motion carried 3-0.

Mrs. Pickels also asked the Board to approve for Clemons, Rutherford and Associates to act as Contractor to review and bid work for the Sirmans Volunteer Fire Department Building. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that this request be approved. The motion carried 3-0.

County Attorney Reeves also presented another proposed Ordinance (AN ORDINANCE ESTABLISHING THE MADISON COUNTY FIRE RESCUE BOARD; PROVIDING FOR APPOINTMENT OF MEMBERS; ESTABLISHING RULES AND REGULATIONS; SETTING FORTH BOARD FUNCTIONS, POWERS AND DUTIES THEREOF; PROVIDING FOR REMOVAL OF BOARD MEMBERS AND OFFICERS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES AND RESOLUTIONS IN CONFLICT THEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE) for the Board’s review and approval for advertisement. After discussion, the Board agreed by consent for this Ordinance to be advertised for consideration at a future meeting.

Attorney Reeves also presented a draft of a Restrictive Covenant for the Old Madison County Landfill as submitted by ITT Attorney Gary Hunter of Tallahassee, Florida. Upon Attorney Reeves’ request, the Board agreed that this matter be rescheduled for a future meeting so that Attorney Reeves can discuss the matter further with Attorney Hunter.

The Vice-Chair recognized Madison County’s Health Insurance Broker, Robin Riley of Brown and Brown Insurance, to present the County’s Employee Health Insurance Claims Report. Mrs. Riley recognized Brad Kopcha and Jonathan Ebersole of the Benecon Group who reviewed the Claims Report for 2014-2015. Mrs. Riley then passed out a report entitled “Madison County BOCC Employee Benefit Insurance Renewal Proposal” showing proposals for employee health insurance as well as dental and vision coverage. Clerk of Circuit Court Tim Sanders then thanked both The Benecon Group and Mrs. Riley of Brown and Brown for their hard work on behalf of the employees of Madison County. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the recommendations of Mrs. Riley, Benecon Group and our Insurance Committee be approved, that being employee health insurance with United Health Care and Dental and Vision Insurance with Standard Insurance Company. The motion carried 3-0.

Mr. Sanders also asked the Board to consider dropping insurance coverage on the Old Blue Building to liability coverage only saving the County almost $6,000 per year. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the agenda be amended to consider this matter. The motion carried 3-0. A motion was then made by Commissioner Vickers and seconded by Commissioner Martin that insurance coverage be reduced on the Old Blue Building to liability only. This motion carried 3-0.

There being no further business, the Chairman adjourned the meeting at 10:20 A.M.

Board of County Commissioners

Madison County, Florida


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