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Minutes of Regular County Commission Meeting June 10, 2015


BOARD OF COUNTY COMMISSIONERS

MADISON COUNTY, FLORIDA

COURTHOUSE ANNEX

MINUTES OF THE REGULAR MEETING

WEDNESDAY, JUNE 10, 2015

9:00 A.M.

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Wayne Vickers (District 2), Ronnie L. Moore (District 3), Alfred Martin (District 4), and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, Assistant County Coordinator Sherilyn Pickels, County Attorney George T. Reeves, and County Clerk Tim Sanders. District 1 Commissioner Justin Hamrick was not in attendance.

The Chairman, Honorable Ronnie L. Moore, called the meeting to order and called the roll.

The first order of business was the introductions by the Chair of new Greenville Town Manager Timothy Day and new County Emergency Management Director Alan Whigham.

Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the agenda as amended: at the request of Mr. Cherry, add to Consent Agenda item No. 5. Approval of FEDERALLY-FUNDED SUBGRANT AGREEMENT between State of Florida, Division of Emergency Management and Madison County; and item No. 6. Approval of STATE-FUNDED SUBGRANT AGREEMENT between State of Florida, Division of Emergency Management and Madison County; and, at the request of Commissioner Vickers, add to Public Works Department item No. 1. Discussion with possible action on construction of speed humps in Pinetta; and, at the request of Mr. Sanders, delete New Business item No. 5. Budget Workshop on Fiscal Year 2014-15.

The minutes of the Regular Meeting held on May 27, 2015 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (4-0) to approve said minutes as presented.

On behalf of the City of Madison, Mayor Ina Thompson asked the Board to provide a Letter of Support for the City of Madison’s proposal to the Department of Economic Opportunity (DEO), Division of Community Development for participation in the FY 2015-2016 Competitive Florida Partnership Opportunity Grant. She made reference to information found in the Commissioners’ Meeting packet regarding said grant proposal, support letters from the community, and accomplishments from the City of Port St. Joe and the Town of White Springs through Competitive Florida. Upon a motion by Commissioner Davis, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve said Letter of Support from the County.

At 9:10 A.M. Chairman Moore directed the Board’s attention to a scheduled Public Hearing to consider transmittal of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY COMPREHENSIVE PLAN, SPECIFICALLY COUNTY-INITIATED TEXT AMENDMENTS TO (1) AMEND FUTURE LAND USE ELEMENT POLICY 1.1.1 AND FUTURE LAND USE POLICY 1.2.3, (2) DELETE FUTURE LAND USE ELEMENT OBJECTIVE 1.9 AND FUTURE LAND USE ELEMENT POLICY 1.9.1 AND (3) ADD TRANSPORTATION ELEMENT POLICY 1.1.6, PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. Madison County Planner Jeanne Bass explained the County received a grant for technical assistance support to update the County’s Comprehensive Plan, which is the guiding document for the Land Development Regulations. She followed with a review of the proposed changes in the Ordinance Exhibit “A” for transmittal to state:

Section 1. FUTURE LAND USE ELEMENT GOAL, OBJECTIVES AND POLICIES

  • Policy 1.1.1: 1. Agriculture-1 and 2. Agriculture-2, allowing neighborhood commercial.

  • Policy 1.1.1: 10. Mixed Use, primarily along State Road 53 corridor.

Section 2. TRAFFIC CIRCULATION ELEMENT GOAL, OBJECTIVES AND POLICIES

  • Policy 1.1.6: The County shall require new development to pay its proportionate share on impact to the roadway system and continue to implement concurrency review and the transportation proportionate share requirements of the County’s Land Development Regulations and Chapter 163.3180, Florida Statutes.

Mrs. Bass also reported the Planning & Zoning Board voted to recommend approval of transmitting said Ordinance

Chairman Moore opened the Public Hearing to the public for comments. Hearing none, the matter was returned to the Board. A motion was then made by Commissioner Vickers and seconded by Commissioner Davis to approve transmittal of said Ordinance. Motion carried 4-0.

Upon a motion by Commissioner Davis, seconded by Commissioner Vickers, the

Board voted unanimously (4-0) to approve the Consent Agenda (1. Reappointment of Shirley VonRoden, Brenda Graham, Jackie Blount, and Roy Milliron to the Tourist Development Council; 2. Declaration of Road Department dump truck as surplus; 3. Declaration of Recreation Department equipment as surplus; 4. Appointment of Chad Thurner to vacant At-Large Planning and Zoning Board seat; 5. Approval of FEDERALLY-FUNDED SUBGRANT AGREEMENT between the State of Florida, Division of Emergency Management and Madison County; 6. Approval of STATE-FUNDED SUBGRANT AGREEMENT between the State of Florida, Division of Emergency Management and Madison County).

Under Public Works, County Road and Bridge Coordinator Lonnie Thigpen updated the Board on the current fiscal year County-funded paving projects, which include Cattail Drive, Whippoorwill, Oak Hill, Wonderwood, Morris Steen and streets in Yellow Pine Subdivision. Mr. Thigpen also reported on the status of resurfacing Harvey Greene Drive, Rogers Sink Road, County Road 360 (Martin Luther King Avenue), County Road 53 South, and Honey Lake Road. If funds are available, Mr. Cherry recommended adding Celosia Drive to the list of construction projects. Mr. Thigpen also suggested paving over the millings that were placed on Old Valdosta Road before that base is undermined.

Mr. Thigpen also requested the Board to approve moving forward with bids for a motor grader whose lease expires in mid-October. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to amend the agenda to consider said request. A motion was then made by Commissioner Martin and seconded by Commissioner Davis to approve moving forward with said bid process. Motion carried 4-0.

Commissioner Vickers reported receiving citizen requests to construct “speed humps” at the park in Pinetta. Mr. Thigpen noted the County’s policy requires a traffic count of the subject roadway(s) and a petition signed by adjoining property owners. The Board by consensus agreed for the Road & Bridge Coordinator to begin the process and to determine the costs of constructing “speed humps” at the park in Pinetta.

The Board by consensus agreed to re-agenda “Discussion regarding a change in Regular Meeting Times” of the Board in order for Commissioner Hamrick to be part of the discussion.

Mr. Frank Mercer, CPA and Mr. John Keillor, CPA of Lanigan & Associates, P.C., the County’s outside auditors, presented the Board with two booklets entitled, Madison County, Florida Audited Financial Statements For The Year Ended September 30, 2014 and MADISON COUNTY, FLORIDA ANNUAL FINANCIAL REPORT SEPTEMBER 30, 2014. Mr. Keillor reported the audit produced an Unqualified or Clean Opinion, which is the highest opinion possible.

Mr. Keillor followed with review of the Audited Financial Statements booklet aided by power-point presentation. Subjects covered were Required Communication with Governance; Audit Reporting; Statement of Net Assets; Graph of Consolidated Cash and Investments (In Thousands); Graph of Consolidated Long-Term Debt (In Thousands); Statement of Activities; Graph of Ad Valorem Taxes (In Thousands) 2009-2014; and Management Letter Comments. Under Current Year Recommendation, the auditors recommended management develop a method to determine an appropriate allowance for doubtful accounts and consistently use it on a periodic basis, at least annually, to analyze whether an allowance should be recorded. Mr. Sanders reported a response to said recommendation has been submitted and published in the ANNUAL FINANCIAL REPORT. He also recognized and thanked the Clerk and Comptroller Office’s Finance and Accounting team present led by Finance Director Lessia Gray, along with Assistant Finance Director Kaytrena Joseph, and Executive Assistant Phyllis Lawson for the accounting services they perform, day in and day out, for the Board and the citizens of Madison County. Ms. Gray also recognized the Office’s Finance and Accounting team members Judy Webb and Donna Blair who were not able to be in attendance. Upon a motion by Commissioner Vickers, seconded by Commissioner Davis, the Board voted unanimously to approve said Audit Report as presented.

Discussion followed on the weekend hours of the County’s Cherry Lake Beach Park. Sheriff Ben Stewart presented some ideas that came out of a meeting with ARC Madison/Jefferson Director Tim Ressler and Nathan Kendrick, who are responsible for the management of the Park, prompted by ongoing problems with boat and trailer parking. He reported they all agreed the dumpster needed to be moved, limit overflow parking on access road, look at possible turn-around area, add signage for “Seven Boat Slips”, and limit weekend hours similar to State Park System.

The County Attorney directed the Board’s attention to a proposed RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA SETTING HOURS OF OPERATION FOR THE CHERRY LAKE BEACH PARK; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Gleaned from the ideas expressed, Mr. Reeves suggested the following limiting hours of operation language:

Cherry Lake Beach Park shall be closed and not open to the public from 8:00 P.M. to 8 A.M. on each night before every Saturday, Sunday, and Memorial Day, Independence Day, and Labor Day, beginning the first weekend before Memorial Day and the next weekend after Labor Day.

A motion was made by Commissioner Vickers and seconded by Commissioner Davis to approve said Resolution, subject to the limiting hours of operation language offered by the County Attorney.

Commissioner Vickers asked the County Attorney to provide the Board with an amended Fire Board ordinance to consider with a provision for the Madison Fire Department to have a seat on the Fire Board.

Commissioner Davis expressed concerns about the condition of the water quality of Cherry Lake. He also contacted a Florida Fish and Game Biologist, who will do some tests on the lake next week. He stated the Board needs to keep Cherry Lake at the forefront and work with State agencies to insure the quality of its waters. Mr. Cherry stated he would contact the Florida Department of Environmental Protection to determine its scheduled Lake study this year.

Mr. Cherry also reported contacting Senator Bill Montford’s office and Small County Coalition Executive Director Chris Doolin about the State’s proposed County Share of Matching Funds for the Medicaid Program over the 3% cap for fiscally constrained counties. He noted currently without the cap, Madison County would experience an approximate $60,000 increase next fiscal year effective July 1st.

The Clerk asked the Board’s approval for a proposed mandatory Drug Free Workplace Policy workshop for all County employees on Wednesday, July 22nd, Thursday, July 23rd, and if needed, Wednesday, July 29th. The Board by consensus agreed to approve said workshop schedule to update all employees on the County’s Drug Free Workplace Policy.

In conclusion, Board members and staff fielded questions from the public regarding the hours of operation of the Madison County Recreation Complex.

There being no further business, the Chairman adjourned the meeting at 11:00 A.M.


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