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COUNTY COMMISSIONERS MINUTES MAY 28, 2014


BOARD OF COUNTY COMMISSIONERS

MADISON COUNTY,FLORIDA

COURTHOUSE ANNEX

MINUTES OF THE REGULAR MEETING

WEDNESDAY, MAY 28, 2014

4:00 P.M.

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4), and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, Attorney Clay Schnitker for County Attorney George T. Reeves, and County Clerk Tim Sanders.

The Chairman, Honorable Justin Hamrick, called the meeting to order and called the roll.

Upon a motion by Commissioner Moore, seconded by Commissioner Davis, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add to Consent Agenda item No. 5. Approval of FEDERALLY-FUNDED SUBGRANT AGREEMENT between State of Florida, Division of Emergency Management and Madison County; and add to New Business item No. 2. Consideration of OWNER AFFIDAVIT for the Department of Environmental Protection’s subcontractor to access property located at 2308 West US Highway 90; and add to New Business item No. 3. Consideration of INTERLOCAL AGREEMENT between the City of Madison and Madison County to utilize Burn Pit equipment; and at the request of the Clerk, add to New Business item No. 4. Approval of Resolution authorizing the Chairman to execute Traffic Signal Maintenance Agreement with the Florida Department of Transportation.

The minutes of the Regular Meeting held on May 14, 2014 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Davis, the Board voted unanimously to approve said minutes as presented. The minutes of the Special Meeting held on May 22, 2014 were also presented for review. Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board voted unanimously to approve said minutes as presented.

Upon a motion by Commissioner Davis, seconded by Commissioner Moore, the Board voted unanimously to approve the Consent Agenda (1. Approval of Fireworks Permit Application for Yogi Bear Campground; 2. Budget Amendment Request for BOCC/Emergency Management to amend for grant awarded; 3. Budget Amendment Request for BOCC/E911 Services to amend for Fiscal Year 2013 grant rollover; 4. Approval of request for Emergency Medical Services accounts receivable write-off forms; 5. Approval of FEDERALLY-FUNDED SUBGRANT AGREEMENT between State of Florida, Division of Emergency Management and Madison County in an amount not to exceed $5,609.25).

County Road & Bridge Coordinator Lonnie Thigpen referred to a paper entitled MADISON COUNTY 5-YEAR PRIORITIZED TRANSPORTATION PLAN 2014-2019 requested by the Florida Department of Transportation (FDOT) Lake City Office. Mr. Cherry remarked that FDOT has asked that Madison County’s list of proposed transportation improvements be submitted by July 1st. Commissioner Davis asked the Sheriff for his input on any needed improvements based upon his deputies’ constant use of roadways in the county. The Board by consensus agreed to re-agenda the matter for the next Regular Meeting.

Mr. Cherry referred to a proposed letter in support of and at the request of Robin’s Nest of Hope, Inc., a shelter in Greenville for battered women and children. A motion was made by Commissioner Moore and seconded by Commissioner Davis authorizing the Chairman’s signature upon said letter. Motion carried 5-0.

Madison County Sheriff Ben Stewart presented for approval an OWNER AFFIDAVIT from the Florida Department of Environmental Protection (FDEP)-Petroleum Restoration Program regarding the real property located at 2308 West US Highway 90 currently occupied by the Madison County Sheriff’s Office. The Affidavit provides that the FDEP has entered or is entering into a contract with Hydro-Logic Associates, Inc. (the contractor) to furnish services for the cleanup of the aforementioned petroleum-contaminated site. The Sheriff explained that the contractor was required to submit said document to FDEP as part of its contract. He also reported the cleanup is completed. Mr. Schnitker advised the Owner Affidavit as presented was in good order. Upon a motion by Commissioner Vickers, seconded by Commissioner Alexander, the Board voted unanimously to approve said Affidavit.

Mr. Cherry reported a good solution may be in the making by working with the City of Madison to take care of brush, leaves, and fallen trees in the county. City Manager Tim Bennett stated an opportunity exists for both the County and City to save money by entering into an Interlocal Agreement for the City to use the County’s air curtain incinerator on City property for both the City’s and County’s needs. Solid Waste/Recycling Coordinator Jerome Wyche reported the County has a current contract with Mr. David Adams for removal of said yard trash waste products through September, 2015, but the Florida Department of Environmental Protection has found Mr. Adams not in compliance with their rules and he is unable to continue to perform until he is certified. Discussion followed regarding the contract between the County and Mr. Adams. Mr. Cherry and Mr. Thigpen were asked to contact Mr. Adams regarding his intentions to fulfill the obligations of said contract. Upon a motion by Commissioner Vickers, seconded by Commissioner Alexander, the Board voted unanimously to direct Mr. Schnitker to prepare an Interlocal Agreement for Board review between the City of Madison and Madison County regarding the use of the air curtain incinerator for both City and County yard trash waste.

The Clerk presented a proposed Resolution No. 2014-05-28 entitled a RESOLUTION AUTHORIZING THE CHAIRMAN OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS TO EXECUTE THE TRAFFIC SIGNAL MAINTENANCE AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION. Mr. Sanders reported the Resolution should have been submitted at the last Regular Meeting along with the Board approved TRAFFIC SIGNAL MAINTENANCE COMPENSATION AGREEMENT. Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said Resolution.

The Clerk also reported the Annual Madison County Employees Wellness Fair is scheduled for July 22nd and 23rd at the new Madison County Memorial Hospital.

There being no further business, the Chairman adjourned the meeting at 4: 35 P.M.

Board of County Commissioners

Madison County, Florida

#countycommision

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