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BOARD OF COUNTY COMMISSIONERS MINUTES WEDNESDAY, APRIL 9, 2014


BOARD OF COUNTY COMMISSIONERS

MADISON COUNTY, FLORIDA

COURTHOUSE ANNEX

MINUTES OF THE REGULAR MEETING

WEDNESDAY, APRIL 9, 2014

9:00 A.M.

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4) and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, Attorney Clay Schnitker for County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.

The Chairman, Honorable Justin Hamrick, called the meeting to order and called the roll.

Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Commissioner Alexander, add New Business #7 – approval of Resolution 2014-04-09A—A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, RECOGNIZING AND COMMENDING THE LIFE OF GEORGIA JOHNSON ON HER 100TH BIRTHDAY.

Under Petitions from the Public, Mrs. Frances Terry, Executive Director of Suwannee River Economic Council, Inc., announced that she would be retiring after fifty (50) plus years of service. She also introduced her replacement, Matthew Pearson, who has been with the Agency for the past fifteen (15) years.

The minutes of the Workshop and Regular Meeting held on March 26, 2014 were presented for review. Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board voted unanimously to approve said minutes subject to any changes necessary.

Under New Business, the Board was presented with Resolution 2014-04-09A—A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, RECOGNIZING AND COMMENDING THE LIFE OF GEORGIA JOHNSON ON HER 100TH BIRTHDAY. A motion was made by Commissioner Moore and seconded by Commissioner Vickers that the Resolution be approved. The motion carried 5-0. Chairman Hamrick presented a signed copy of the Resolution to two of Ms. Johnson’s family members—daughter Pauline Miller and son-in-law George Jesse Anderson.

Upon a motion by Commissioner Davis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Re-appointment of Ted Ensminger and Jim Holben as Alternates to the Planning and Zoning Board; 2. Resolution 2914-04-09—Approving the Local Housing Assistance Plan as Required by the State Housing Initiatives Partnership (SHIP) Program Act; 3. Approval of Certification to Florida Housing Finance Corporation Regarding SHIP Funds; 4. Consideration of State of Florida Department of Revenue Standard Contract for Child Support Program; and 5. Approval of Sheriff’s Department Confiscated Currency Expenditure in the amount of $6,333.50.

County Road and Bridge Department Coordinator Lonnie Thigpen presented a bid tabulation form entitled BID OPENING-PROJECT NUMBER FY 2014-05 (One (1) New Current Model Tanden Drive Motor Grader, Heavy Duty Category) dated April 7, 2014. Mr. Thigpen recommended accepting the bid from Flagler Construction Equipment LLC for the Volvo G930B Motor Grader in the amount of $187,945.00 with a repair guarantee for 7,500 hours or 5 years and a guaranteed buy-back price at the end of 7,500 hours or 5 years of $122,000.00. That would make the total cost to the County for 5 years $65,945.00 or annual lease rate of $16,558.73. Mr. Thigpen advised that while the County has never used a Volvo motor grader before, his department did test the afore-mentioned grader type for two weeks and was completely satisfied with the performance of the machine. Mr. Thigpen asked that the purchase be approved subject to review of the lease documents by County Attorney Reeves and Clerk of Court Tim Sanders. A motion was made by Commissioner Moore and seconded by Commissioner Vickers to accept the bid by Flagler Construction Equipment LLC subject to review of the lease documents by County Attorney Reeves and Clerk of Court Sanders. The motion carried 5-0.

Mr. Thigpen and County Engineer Bill Steves presented a paper entitled RECOMMENDED CANDIDATE PROJECTS FOR FDOT WORK PROGRAM FUNDING – FY 2017/2018. They stated that they were recommending to Florida Department of Transportation this month two projects for each of the three programs as follows: Small County Road Assistance Program (SCRAP) – SW CR 150 (SW Overstreet Avenue) and NW CR 253; Small County Outreach Program (SCOP) – SE Donaldson Road and NE Duval Pond Road; and County Incentive Grant Program (CIGP) – NE Cattail Drive and SE Farm Road. A motion was made by Commissioner Vickers and seconded by Commissioner Moore to approve this list. The motion carried 5-0.

Mr. Thigpen and Mr. Steves also presented a paper entitled PRIORITY ROADS SCORING SYSTEM for the Board’s approval. A motion was made by Commissioner Vickers and seconded by Commissioner Moore to approve the scoring system. The motion carried 5-0.

In discussing the priority road listing by District, Commissioner Moore asked that Sullivan Still Road from Flowers Road to U.S. 90 and Beaver Way be added to his list for District 3. Chairman Hamrick asked that Coachwhip and the rest of St. Thomas AME Church Road be added for District 1. Commissioner Alexander was concerned about Wonderwood Street in District 4 and found that it was already on the priority list.

Commissioner Moore stated that he had taken a ride on the Madison Shuttle and talked with constituents regarding the importance of the shuttle in their lives. He stated that for a lot of elderly and underprivileged people in Madison, the shuttle is their only way of getting to a pharmacy or grocery store or doctor. He advised that $10,000 was still needed to fund the shuttle until the end of June. He had appeared before the City Commission the night before and had not received any commitment from them. He then made a motion that the County pay the full $10,000 from Fiscally Constrained monies. The motion was seconded by Commissioner Vickers and the motion carried 5-0.

At this time, Chairman Hamrick opened a Public Hearing to consider an Exchange of County Property for Other Real Property as noticed in the local newspaper. County Coordinator Allen Cherry explained that the property being exchanged was originally owned by Mr. Jimmie Ragans next to his business and in return the County would receive right-of-way property on SE Balboa Drive. The hearing was opened for public comment. Hearing none, the matter was returned to the Board. A motion was made by Commissioner Vickers to approve this exchange and seconded by Commissioner Davis. The motion carried 5-0.

Another Public Hearing was opened to consider a Contract for Sale of Real Property between Madison County and Madison First Baptist Church for the approximately north one (1/2) half of the parcel assigned Parcel No. 00-00-00-3807-000-000 by the Madison County Property Appraiser and located at 487 SW Pinckney Street, Madison, Florida 32340. The building commonly referred to as the “Old Madison County Jail” is located on this parcel. The hearing was opened to hear public comments and, hearing none, was returned to the Board for its consideration. A motion was made by Commissioner Vickers that the Contract for Sale be approved. The motion was seconded by Commissioner Davis and carried 5-0.

Ms. Cherie Rowell of Refuge House, Inc. and several other representatives came before the Board and asked that they approve a Proclamation Recognizing April as National Sexual Assault Awareness Month. Deputy Clerk Phyllis Lawson read the Proclamation for the record and a motion was made by Commissioner Moore that the Proclamation be approved. The motion was seconded by Commissioner Davis and the motion carried 5-0. A signed copy of the Proclamation was presented by Chairman Hamrick to all of the reprsentatives of the Refuge House, Inc.

Ms. Heather Peeples, Program Specialist from the Tallahassee Region Office for Mothers Against Drunk Driving, asked the Board to approve a Proclamation Establishing April 21, 2014 as PowerTalk 21 Day. She stated that this day was being established so that parents could talk with their teens about the use of alcohol and gave out copies of a Parent Handbook designed to help with this discussion. Deputy Clerk Phyllis Lawson read the Proclamation for the record and a motion was made by Commissioner Alexander and seconded by Commissioner Vickers that the Proclamation be approved. The motion carried 5-0.

Ms. Cherie Rowell of Refuge House Inc. gave the Board an update on her organization and its accomplishments so far this year and thanked the Board for their support.

Emergency Management Director Tom Cisco presented an Interlocal Agreement between Madison County and the City of Madison regarding fire protection services for the Board’s approval. Recommended and agreed upon changes to the document presented included: (1) adding the word “and” to the first paragraph of the Agreement to read” between the City of Madison, a Florida municipal corporation (hereinafter called the “City”) AND Madison County, a political subdivision of the State of Florida, (hereinafter called the “County”); (2) on page 2, paragraph 3, eliminating item “B”-$500.00 for each call in which Engine 4 is used; (3) on page 3, paragraph 4, eliminating the last sentence of the paragraph which reads “The City shall pay to or cause to be paid to the County the sums due to the County as set out above without the need for invoice or bill.”; (4) also on page 3, add to the end of paragraph 6 – “and shall be automatically renewed for successive 2 year terms thereafter unless cancelled by either party as provided herein.”; and on page 4, change the first sentence of paragraph 9 to read – “This agreement shall be canceled and shall be of no further effect 90 days after any party files with the Clerk of the Court and serves on the other party a written notice that the party is unilaterally canceling this agreement”. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Moore that the Interlocal Agreement be approved with the changes recommended. The motion carried 5-0. Commissioner Vickers thanked the City of Madison and the Madison County Fire Board for all of their hard work to obtain this Interlocal Agreement.

Mr. Cisco reminded the Board of two dates—April 10, 2014 at 7:30 P.M. for a Mass Casualty exercise at the North Florida Community College Public Safety Building and then at the Madison County Memorial Hospital; and May 20, 2014 from 6 P.M. to 8 P.M. at the Van H. Priest Auditorium for an Emergency Preparedness Expo.

County Coordinator Allen Cherry advised the Board that April 23rd was not a good date for a Workshop with the City of Valdosta regarding recent sewage spill(s). He suggested the afternoon of the May 14th Regular Board Meeting at 1:30 P.M. The Board by consensus agreed to this date and time.

Commissioner Moore reminded the Board of an Open House at the Aucilla Area Regional Landfill on May 2.

There being no further business, the Chairman adjourned the meeting at 10: 45 A.M.

#countycommision #minutes

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