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2:00 P.M.

The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4), and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Director of Finance Lessia Freeman, and Assistant Director of Finance Kaytrena Joseph.

The Chairman, Honorable Justin Hamrick, called the meeting to order and explained the purpose of the Workshop, as advertised, was to review prioritization of road improvements utilizing new Local Option Gas Tax Funds.

The Clerk presented the Board with a pamphlet prepared by the Clerk’s Office entitled Board of County Commissioners-Madison County, Florida-WORKSHOP TO REVIEW PRIORITIZATION OF ROAD IMPROVEMENTS UTILIZING NEW LOCAL OPTION GAS TAX FUNDS. Mr. Sanders reviewed the following information found in the pamphlet with the aid of a power-point presentation: Summary of Ordinance No. 2013-210 enacting 5 Cents Local Option Gas Tax, including uses, and estimated annual revenue in the amount of $327,676; Summary of Ordinance No. 2013-209 enacting 1 Cent (also known as ninth-cent fuel tax) Additional Local Option Gas Tax, including its uses, and an estimated annual revenue in the amount of $100,002; Other Fuel Taxes to Support Transportation Needs, including the Constitutional Fuel Tax, also known as the 5th and 6th Cents Gas Tax, and its estimated annual revenues in the amount of $744,000; Florida Department of Transportation (FDOT) funded paving and resurfacing projects in Madison County from 2009-2017 that total $25,786,096; Short Term/Long Term County financing comparisons for paving/resurfacing projects in Madison County using the new 5 Cent Local Option Gas Tax and 5th and 6th Cent Gas Tax.

Mr. Sanders also referred to and explained a page entitled 5th and 6th Cent + New 1-5 Cent Local Option Gas Tax Expenditure Analysis by District that showed the Project Year-End FY 2014 Balances of the five County Commissioner Districts for the 5th and 6th Cent Gas Tax and the balances of each District, if the new Local Option Gas Tax proceeds were divided equally between the Districts. Mr. Sanders noted the following balances with the recent Flowers Road bid ($820,067.51) divided equally between District 1, 2 and 3 (5th and 6th Cent only):

District 1 $186,285

District 2 $(64,433)

District 3 $(80,014)

District 4 $214,097

District 5 $128,371

The Clerk added that if the Board elects to divide the new 5 Cent Local Option Gas Tax equally for the 2013-2014 fiscal year, the resulting balances are as follows:

District 1 $236,897

District 2 $(13,821)

District 3 $(29,402)

District 4 $264,709

District 5 $178,983

County Engineer Bill Steves and Road & Bridge Coordinator Lonnie Thigpen followed with information and a discussion on prioritization of road improvements. Mr. Steves referred to a spreadsheet entitled MADISON COUNTY ROADWAY IMPROVEMENTS EVALUATION/PRIORITY RANKING. He also referred to a paper entitled PRIORITY ROADS SCORING SYSTEM and asked the Board for input on the scoring system used to prioritize road improvements. Mr. Steves reported the Board has moved from prioritizing roads county-wide to prioritizing roads for improvements on a District-wide level.

The Board by consensus agreed to consider changing the PRIORITY ROADS SCORING SYSTEM “Current Traffic” category from 25 points to 30 points and reduce the “Future Level of Service (LOS)” category from 15 points to 10 points.

Mr. Steves also announced with Board approval the following roads will be submitted to FDOT for various FDOT grant improvements;

SCRAP resurfacing #1 County Road 150 from fire tower south

#2 County Road 253 from State Road 53 to Georgia Line

SCOP paving #1 Donaldson Road

#2 Duval Pond Road

CIGP resurfacing #1 Harvey Greene Road

#2 Cattail Road

The Board by consensus agreed to allow Mr. Steves to agenda said road projects for consideration at the next Regular Meeting.

Mr. Thigpen also referred to the FDOT 5-Year Transportation Plan for Madison County-Tentative FY 2015-2019.

In conclusion Mr. Steves asked the Board to look again at the scoring system and also at said priority ranking spreadsheet for suggestions and additional roads for prioritization.

There being no further business, the Chairman adjourned the Workshop at 3:50 P.M.


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